• You can re-order and delete pages from a PDF right in Preview.app. Open up the PDF and click the Sidebar icon. Then you will see all the pages on the right. Drag the pages around or hit Delete to remove the page.
• You can merge pages or whole PDFs using Preview.app. Open up two PDFs in Preview and make sure the Sidebar is showing for both of them.  Drag the pages from one PDF’s Sidebar to the other, and hit Save.  You’ve now merged them!
• Set a password for a PDF in Preview.app. Go File > Save As, click the Encrypt checkbox, and set a password
• Use the Annotate button to mark up or highlight text, add notes, etc. to a PDF
• If you want to focus on what you are reading, hit Command-Shift-F in Preview.app when you are viewing a PDF to go into Full Screen mode
• OSX comes with a built in scanner tool called Image Capture. Go to Applications > Image Capture to see if it works with your scanner
• To use Spotlight to only search for PDFs, use the kind modifier.  For example “kind:pdf sears” will only search PDFs for the word sears
• I am sure every Mac user knows this, but just in case, you can create a PDF from any application. Go File > Print, and hit the PDF button in the bottom left corner

Those are just a few document tips that are built into Mac OSX. If you have some more, why not share them on the Facebook page?

Brooks Duncan
DocumentSnap
http://www.documentsnap.com/

Please note the following potential restrictions:
• If a PDF is not editable (has existing securities, permissions, certificates, version restriction, etc.), applied to it, this work-around won’t work.
• If both PDF files are produced by ScanSnap, there is a higher probably of success in this, unless the PDF was previously altered in some way as described above.
• A PDF produced by another source other than ScanSnap can support this work-around but there’s no guarantee.
• Applies to Adobe Acrobat 8 and 9 (Standard and Professional for PC).

Michael Sidejas
Product Marketing Manager
Fujitsu Computer Products of America, Inc.

When scanning photos to iPhoto with ScanSnap, users have two options:

Option 1: Scan using the Scan to iPhoto preconfigured profile in ScanSnap Manager.  Click on the ScanSnap Manager icon on the dock and select ‘Settings’ from the ScanSnap Manager menu.  Un-check ‘Use Quick Menu’ on the top left, and select ‘iPhoto’ from the drop down list under Profile in the top right.

Option 2: As a new supported feature in the ScanSnap S1300, simply enable the ScanSnap Quick Menu and scan the photo & click on the iPhoto icon as shown below. This is the method I prefer, since I usually keep my Quick Menu turned on anyway.

Once the iPhoto icon is selected (using option 1 or 2) after scanning the photo, iPhoto will open the Last Import section of the application & display the recently scanned photograph.

Once the photo is imported into iPhoto, I can rename, modify, enhance, and even add special effects such as borders.

Now that my old photos are digital, they can be stored right in iPhoto or better yet, can be uploaded directly to MobileMe, Facebook, Flicker, or Email.

In the example below, I’m able publish my pictures to my MobileMe Gallery. I can also determine who can view my photos by adjusting the permissions of the MobileMe album.

Now my photos can be viewed by anyone who has been granted access to my Gallery.

How easy is that? In less than 5 minutes I’ve successfully digitized & shared my old photos.  Now I can update my Facebook status with my own graduation pictures.

Check back soon for more tips on scanning photos. For now I’m off to see what else I can dig up to scan!

Kimberly Hogan
Business Development Manager
Fujitsu Computer Products of America

By making a few simple adjustments in the ScanSnap manager, you can easily scan your existing hard copy photos into jpeg files (see the article titled “How can I scan to Jpeg with my ScanSnap” in the tips and tricks section), but first, make sure to use the carrier sheet (included with the S510 and S1500 models) to protect delicate and valued photos as they pass thru the ADF.

So, why would you want to use the ScanSnap to scan your photos over another scanner? With ScanSnap you have the ability to scan large batches of photos rapidly, while also being able to choose various photo sizes in a single batch. Not to mention, the versatility of the ScanSnap is one of its many strengths. The ability to efficiently digitize a wide range of documents from an everyday business card to a cherished family photo has proven to be invaluable tool, for both professional and personal use.

Andrew Cornell, Business Development Manager
Fujitsu Computer Products of America, Inc.

ScanSnap provides Mac users a way to scan without previewing the content. Operators can create a special profile to quickly transition to this efficient style of scanning by following the steps below.

First, open ScanSnap Manager and uncheck ‘Use Quick Menu’. Click on ‘Profile’ and select ‘Create a Profile’ to make a new profile with the new settings. In this example, we’ll name the new profile ‘Scan to File,’ but you can name it anything you like.

Next go to the Applications tab and select the Applications drop-down menu. Select ‘Scan to File’. You may need to scroll upward to find it at the top.

Click on the Save Tab and choose your preferred ‘Scan to File’ destination.

Click on ‘Apply’ to save the profile. The scans will now go to the location you have specified on the Save tab without being displayed.

Michael Sidejas
Product Manager
Fujitsu Computer Products of America, Inc.

To open the ScanSnap Operator’s Guide, for S1500 and S1300 on a PC:

Click the start button and select Programs>ScanSnap Manager>ScanSnap Operator’s Guide.

The Operator’s guide will launch in a PDF with the table of contents listed to the left as shown below.

To open the ScanSnap Operator’s Guide, for S1500M and S1300 on a Mac:

Click on Finder>Applications and scroll to find the ScanSnap application folder.

Open the ScanSnap folder and then click on the Manual folder.

Select Operator’s Guide.

The Operator’s guide will launch in a PDF with the table of contents listed to the left as shown below.

To open the ScanSnap Manager Help, for S1500 and S1300 on a PC:

Right click on the ScanSnap icon in your system tray:

Select “Help” in the pop up menu and click on “Help” again from the second pop-up menu.

ScanSnap Manager Help table of contents opens up providing many options to choose from as shown below:

To open the ScanSnap Manager Help For a S1500M or S1300 on a Mac:

Open the ScanSnap Manager menu by pointing your mouse to the ScanSnap icon in the dock. Click and hold to bring up the menu below if you have Leopard Mac OS.  Select “Help” and then click “Help” again in the second pop-up menu.

If you have Snow Leopard Mac OS, hold ctrl and click on the ScanSnap icon. Select “Help” and then click “Help” again in the second pop-up menu.

ScanSnap Manager Help will open as shown below and you can scroll to the topic you are looking for.

Now in your free time you can explore these helpful resources, happy reading…

Megan Fowler
Marketing Communications Manager
Fujitsu Computer Products of America, Inc

- The ScanSnap Team

Now, you can quickly and easily scan, edit, and upload all of your paper documents into Google Docs all from the free desktop scanning software, ScanDrop.  With ScanDrop, users finally have a single place to edit and upload their scanned paper documents to Google Docs. From the ScanDrop interface users can view, rotate, re-order, delete, and label images quickly and easily before uploading. Since ScanDrop syncs directly to a Google Docs account, users can even designate which Google Docs folder the documents will be uploaded to. ScanDrop turns your ScanSnap scanner into a Google scanner.

Developed by award-winning document scanning service, OfficeDrop, the ScanDrop application is simple to use and configure with your ScanSnap scanner. After setup, just load your ScanSnap scanner, scan your documents, then edit images and upload scans directly to Google Docs. You can do this all from the ScanDrop desktop application – you don’t even have to open a web browser. With ScanSnap scanners for PC, ScanDrop can be configured to open automatically once the ScanSnap’s scan button is pressed. To see exactly how ScanDrop links ScanSnap scanners to Google Docs, see the video below:

ScanSnap to OfficeDrop

With the ScanDrop application you can also scan directly into an OfficeDrop online document management account. OfficeDrop’s Cloud Content Management service allows you to quickly and easily find specific information in your paper documents with an award-winning visual search program. Getting paper into the cloud storage account you use is easy with ScanSnap and ScanDrop!

A leader in scanning software and cloud computing, OfficeDrop provides both document scanning services as well as an intuitive online document management portal.  As an advocate of the paperless office, OfficeDrop provides the ScanDrop software as a free download to help people go paperless.

To get the free ScanDrop application, go to the OfficeDrop website, or you can download it from the Google App Marketplace. To learn in more detail how you can use the ScanDrop software, and how it is configured with ScanSnap, visit OfficeDrop’s ScanSnap configuration page.

*UPDATE: To clarify, right now the ScanDrop application is only compatible with ScanSnap PC scanners. Thank you to our reader, Alan, for inquiring about that.

Healy Jones
Vice President Marketing
OfficeDrop

Infonic also interfaces directly with Microsoft applications using the MS Office add-in feature. Full Text Searching is a breeze with “OCR on the fly” capabilities to give you the means to search across all documents.

How does it work?

With the Infonic DM Business Edition Profile configured (see instruction guide HERE – link to how to guide), simply place documents into ScanSnap and push the scan button. Once the document is scanned, Infonic DM Business Edition will prompt you with a screen asking where to save the scanned document.

Once the desired destination is selected, you will be asked to identify the Document Type. Based on the configuration of Infonic DM Business Edition, document types can be either pre-set at particular file formats, or you can choose to select at point of scan. This allows documents to be saved into the system as .PDF, .JPG, and even .TIF files, giving you more flexibility!

So now you can get an Enterprise quality Document Management (DM) system that’s priced right for small to medium businesses that can utilize all the features Fujitsu ScanSnap products have to offer – plus it allows you to store documents in your desired file format (.TIF, .PFD, .JPG).

This feature-rich document management package delivers ROI straight out of the box. Infonic immediately enables you to scan, index, store and search for documents. It cuts paper usage, automates business processes, reduces overhead and saves money.

Infonic can meet all your document management needs including:

See for yourself how Infonic Document Manager and Fujitsu ScanSnap will work in your environment by clicking here. To download a free trial version of Infonic’s Business Edition click here.

Once you’ve tried the Infonic / Fujitsu solution, you’ll never go back to a paper based system!

Check out Infonic on our Marketplace page!

For more information contact:

US Headquarters
Infonic Document Management
3721 Executive Center Drive
Suite 264
Austin, TX 78731
Phone (512) 345-4600   Fax (512) 233-2351
us.dmsales@infonic.com

UK and Europe Headquarters
Infonic House
Copperhouse Court
Caldecotte
Milton Keynes
MK7 8NL
Phone +44 (0) 1908 366 388
Fax +44 (0) 1908 367 700
dm.sales@infonic.com
www.infonic-document-management.com