It’s to your advantage, as a salesperson, insurance or real estate professional, to be able to close a deal fast – and get a check immediately, if possible. All salespeople know they have to clinch the deal while the buyer is in the right frame of mind.

A portable scanner connected to your laptop computer can help this scenario happen for you in a realistic way. If you need to turn around a contract or signed paperwork right away, a document that has been converted to a PDF file has the advantage of maintaining its image quality – versus the low quality bi-tonal reproduction of a fax – as well as the security (peace of mind) provided by email to a person versus some public machine. With a mobile scanner, you can scan and digitize a signed contract, convert it into a PDF, e-mail it as an attachment and save it to your files.

You can sign, scan, and email paperwork and contracts without ever having to go back to the office. With the emailed document arriving immediately at the loan office, bank or the title company, a property deal can be consummated very quickly and your commission assured.

Where a signed original used to be required for completion of a deal, the Adobe PDF with an electronic signature is increasingly recognized as a binding legal document. This frees law offices, insurance agencies, realtors and others to conduct much of their important business online without fax machines, interoffice messenger services, the Postal Service or FedEx.

The person who creates the document can scan it and convert it to a PDF, then email it as an attachment. The necessary parties can sign it digitally and return it just as fast by email – saving hours if not days of turnaround time, and maintain a single document throughout the process.

This paperless methodology has the advantages of fast turnaround and easy storage. A scanned contract is easy to set up to be searchable as well, by keyword, name of client or date.

Doug Cripps
Business Development Manager
Fujitsu Computer Products of America