The combination of ScanSnap and Microsoft SharePoint® allows you to expand the benefits of  your ECM System. By attaching corresponding data or indexes to scanned documents and then releasing them into an existing SharePoint server via the Connect module included with ScanSnap, you have the ability to search, review and share with others in your organization inside or outside of the office.

Let’s take a look at the “Scan to SharePoint” process. First, place a document in the ScanSnap and press the ‘Scan’ button. The Quick Menu will open, giving you a few options – select ‘Scan to SharePoint’:

Clicking on ‘Scan to SharePoint’ will launch the Connect application within your ScanSnap. The Connect screen then automatically pulls the document types from SharePoint that you have access to.  Each document type has a field for you to enter keywords or “index” values.

Once the information is entered, you just need to click on the ‘Accept’ button at the bottom of the screen and the documents will be released into SharePoint.  The content is now ready to search, route and share!

The process of finding your documents is quite easy – simply pull up your SharePoint site and search for documents by the “index” values originally entered at the point of scanning. You’ll then see a list of all of the documents within SharePoint in a query results section. If you don’t see them right away, select ‘Hit List’ inside SharePoint.

Once you’ve located the document you’re looking for, you can decide what to do with it – view it, share it, etc.

Give it a try. And, if you have other question about how to get the most out of your ScanSnap/ SharePoint solution, drop us a question in the Ask the Expert section!

Tom Postulka, Sr. Strategic Alliance Manager
Fujitsu Computer Products of America, Inc.