Update: How to Scan to Microsoft SharePoint with ScanSnap
The combination of ScanSnap and Microsoft SharePoint enables you to expand the benefits of your Enterprise Content Management (ECM) system, right from your desk. Fujitsu bundles the KnowledgeLake ‘Scan to Microsoft SharePoint’ application with the scanning software, making it easy to on-ramp scanned documents directly to SharePoint.
Scan to Microsoft SharePoint is a desktop application enabling users to easily index, store and retrieve any document to SharePoint 2003/2007/2010 or Office Live. It eliminates the conventional multi-step, manual process that standard SharePoint constructs require, replacing it with a fully integrated and automated solution.
KnowledgeLake Scan to SharePoint Benefits
The installation procedure for Scan to Microsoft SharePoint is as simple as running the setup file. Follow the prompts to complete the installation and it works flawlessly.
Scan to Microsoft SharePoint Highlights:
- Simple installation and minimal configuration
- Easy-to-use interface consisting of a “Site Tree Pane” and the “Index Pane.”
- Quickly add and browse directly to a library or SharePoint site
- Inherits SharePoint taxonomy and security settings
- Apply corresponding metadata (index values) to scanned documents and release directly to SharePoint
How it Works
Let’s take a look at the “Scan to SharePoint” process. First, place a document in the ScanSnap and press the ‘Scan’ button. The Quick Menu will open, giving you a few options – select ‘Scan to SharePoint’:
Clicking on ‘Scan to SharePoint’ will launch the KnowledgeLake ‘Scan to Microsoft SharePoint’ application. When the application launches, the SharePoint document libraries in which you have access are displayed for the configured sites. However, you are connecting to a SharePoint server that happens to have KnowledgeLake Imaging for SharePoint 2007 installed; KnowledgeLake Document Classes will be displayed instead. Selecting one of these libraries or Document Classes will display their associated SharePoint columns.
Once the information is provided for these columns, you just need to click on the ‘Accept’ button at the bottom of the screen and the documents will be released into SharePoint. The content is now ready to search, route and share!
You can also open, delete or re-index a previously saved document. After accepting the indexed document, a message appears saying the document has been sent to SharePoint successfully.
The process of finding your documents in SharePoint is quite easy – simply navigate to your SharePoint site and search for the documents. KnowledgeLake provides additional SharePoint Imaging applications for enhanced searching and viewing. With KnowledgeLake Imaging for SharePoint you can
- Provide pre-configured, flexible search web parts to quickly find documents by full-text or index values
- View, annotate, encrypt and index images from a web browser
Once you’ve located the document you’re looking for, you can decide what to do with it – view it, share it, etc.
Give it a try. And, if you have other question about how to get the most out of your ScanSnap/ SharePoint solution, drop us a question in the Ask the Expert section!
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