ScanSnap S1500 allows operators to convert their scanned PDF files into searchable PDF files either immediately at the point of scanning or afterwards using the included OCR software such as Organizer or Adobe Acrobat.  However, some users may prefer to select only a few keywords within the PDF file that can then be searchable later.  Using a highlighter pen on a black and white document, operators can convert highlighted text into searchable keywords.  Watch this video to find out more…

We all opt in to getting daily or weekly emails with helpful information, product recommendations or regular education updates on almost any subject.  One that I subscribe to and highly recommend is “Management Tip of the Day” from Harvard Business Review.   I find their emails insightful and timely.

I recently received one that discussed “4 Tips to Optimize Your Workspace for Productivity.”   Here is an overview of what they suggested and our recommendations for how the ScanSnap can help.

HBR suggests: Cut the Clutter. Get rid of the papers, extra hole-punch, books, and tchotchkes (this is my favorite word!). Be ruthless, throwing away the things you really don’t need and filing away the things you might need later.

Our recommendation: Scan all of your papers into a meaningful Windows filing structure that you already use for your electronic documents or use the ScanSnap Organizer included with our device.   Finding your documents will be a breeze.

HBR suggests: Keep frequent-use items close. If you don’t use your stapler every day, you don’t need it front and center. Reorganize so commonly used items are within reach and less-used items aren’t taking up valuable real estate.

Our recommendation: Your ScanSnap scanner should be within arm’s reach to reduce the time it takes to get documents into your system.

HBR suggests: Put related items together. Group items by task. Store your stamps with the envelopes and your file folders near the file cabinet.

Our recommendation: If you prefer to scan documents at the same time, set up a folder or location on your desktop to put all documents that you need to scan.

HBR suggests: Adjust as needed. After your initial reorganization, pay attention to recurring tasks that may require adjustments. If you start using your stapler daily, move it closer.

Our recommendation: So if you start using your ScanSnap daily, move it closer!

Many of our customers are already optimizing their workspaces.  Watch this video to see one of their stories.

Happy optimizing!

Doug Rudolph, Vice President of Product Management and Business Development
Fujitsu Computer Products of America

We recently asked you to tune in for ScanSnap on TLC and WE networks’ “Designing Spaces” show.  Here’s the segment for your viewing pleasure.  Watch Fujitsu Senior Account Manager, Derek Flower, help a home business owner organize her office with the ScanSnap S1500.

There are many ways to be productive with ScanSnap S1500. In this video we’ll demonstrate a feature that allows operators to use a highlighter pen to crop sections out of a black and white document automatically. This is a function we call “rubberbanding” and it can be used to create editable contact lists and extract recipes from a photo copy or quotes from an article. These are just a few examples of what you can do with the tool, so watch the video below to find out more.

For all you Mac users, the ScanSnap S1500M – just like the ScanSnap S1500 for PC – makes it easy to quickly convert documents to PDF files. But that’s not all it does. Watch this video to learn how to leverage Quick Menu to seamlessly navigate through the ScanSnap’s various features with the simple click of a button.

Self-proclaimed “recovering packrat,” Scott Steele, puts the ScanSnap to test to show how it can streamline your personal business (and help clean up your house).

For those of you who have had the opportunity to watch our video describing the proper method of leveraging the OCR capabilities of ScanSnap at the point of scanning, you know that using this searchable document functionality provides an efficient and easy way to discover and access your electronic documents. So how do you create searchable PDF files with ScanSnap after your documents have already been scanned?  Watch and learn…

We recently posted a video tutorial on how to get the most out of the Organizer software within ScanSnap. To add some icing on the cake, we dug a little deeper in this video to give you a look at how to use the editing and reviewing functions in Organizer.

Take a look…